July 30, 2021

Turn Your Business Into An Efficiency Machine in Baltimore: OpenText vs Azure Document Management Solutions

In today’s competitive business scene, any sectors where businesses can improve efficiency and augment productivity levels must be prioritized.

Document management is perhaps not the first thing that comes to mind when you question yourself, “Where can we improve?”

However, document management is at the groundwork of your organization and back-office processes. As a result, it’s an excellent starting point for your digital transformation strategy.

Archive cabinets and different concrete systems are unproductive and result in constrictions as essential records become complicated to find and/or are frequently misplaced.

This, in turn, creates silos, degrades collaboration, and adds time to activities and processes that could be streamlined.

Via document management software, you can establish a paperless, digital system where critical data is easily attainable and everyone, across departments, have access to the documents they require to function effectively.

Modernization like robotic process automation (RPA) and optical character recognition (OCR) can eliminate the need for by-hand processing, routing, data entry, and storage.

Today, we’ll talk about two of the most prevalent document management platforms: OpenText and Microsoft Azure.

But before we start our analysis, let's take a quick look at the primary advantages of using document management software.

The Benefits of Document Management Tools

Let’s talk about some of the gains of document management tools.

Reinforced Productivity and Efficiency

With traditional, manual processes, your workers waste valued resources that can be better reallocated to processes that accomplish development goals. With an automated, streamlined document management platform, these tedious processes will be eliminated.

Furthermore, a document management framework is more capable of implementing regulatory obligations than tangible configurations, which could soon become too cumbersome to regulate.

A Centralized Storage Repository

In a cybernated environment, all of your records and confidential information can be kept in a central, safeguarded file storage location.

This makes safeguarding confidential information and forwarding files to the proper people when they are needed much simpler than in standard manual storage methods.

With the utilization of a DMS inventory framework, obtaining the needed documents can be done in moments rather than expending a large amount of time searching for concrete records.

Additionally, with a cloud storage platform, staff members can join forces and reclaim files on the go from their smartphones.

Reinforced Data Protection

With increased innovation comes the obligation to assure that any systems comprising confidential data are properly safeguarded.

Both OpenText and Microsoft Azure offer security features like two-factor authentication, access controls, and more.

These attributes can help your organization to fortify its cybersecurity stance by guaranteeing that only the proper employees have access to sensitive information and that every single editing or accessing of sensitive records have an audit log.

Lastly, in the eventuality of either a natural catastrophe or a safety crisis, via a DMS platform, you can rest assured that your data has been backed up and can be restored so that your company can proceed with its essential processes immediately.

Optimal Regulatory Compliance

For those organizations that compete in high-compliance fields, a document management solution can help to enforce regulations that are stipulated to safeguard companies from data breaches and violations of their customers’ privacy rights.

OpenText vs Microsoft Azure Features and Pricing Breakdown

	OpenText Documentum	Microsoft Azure
Pricing	By quote	By quote
Deployment	Cloud, SaaS, Web-Based	Cloud, SaaS, Web-Based
Support	Email Phone Chat	Email Phone
Training	In-person Online Documentation	In-person Online Documentation
Features	Access Controls Advanced File Versions Analytics Capture Collaboration Content management File Sharing Governance API Metadata Search Microsoft Office 365 Integration Records Management SAP Payment Automation Security, 2FA, SSO Workflow Automation	Access Controls Analytics Archiving Backups Cloud Storage Collaboration Data Mining File Sharing Governance Messaging Services Microsoft Office 365 Sharepoint Android and iOS Mobile Apps Network Security SAP Payment Automation Security, 2FA, SSO Version Control Workflow Automation

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that enables companies to gather, store, forward, and oversee the integral existence of their electronic documents.

This gives companies with greater control over their documentation while also augmenting synergy across departments. It can be deployed on-premises or in the cloud.

OpenText Pros

Pricing can be expensive but could be customized to your particular needs.
For the ones in need of a unified solution, Documentum is a robust tool that can do whatever you need it to.
ApplicationXtender (AX) provides a smaller-scale, build-as-you-go counterpart to the more premium Documentum tool.

OpenText Cons

The interface is a bit complex to learn at first.
The tool demands consistent maintenance and refinements as time passes which can be expensive.
You may be required to pay additional functionality add-ons depending on your license.

Microsoft Azure Overview

Microsoft Azure, in contrast to OpenText is a considerably larger cloud solution that provides a range of functions that help with designing, testing, and implementation of applications. As a part of this extensive summary, this could include safeguarded document management and automation.

Azure Pros

The availability and dependability of industry giant, Microsoft as well as its 99.95% Uptime guarantees.
Exceptional data protection enables you to meet several industry standard regulatory requirements.
Pay-as-you-go concept allows you to choose and specify which functionalities you need and even to add new aspects as required. As a result, it is an exceptional solution for a small-scale company, SMB, or perhaps an enterprise.

Azure Cons

Demands a great deal of maintenance, management, and supervision.
Higher licensing tiers could become pricey.
To ensure Azure is doing all it can for your organization, specialists are required to effectively configure the solution.

How Wave Can Be of Assistance in Implementing a Document Management Platform in Baltimore

While we can undoubtedly agree that the ideal first step in increasing your business’s competitive advantage lies in developing and streamlining processes, agreeing on how to make this happen isn’t as easy.

To accomplish your tactical objectives, you’ll need the necessary solutions stack that enhance your existing systems and could be applied conveniently.

We collaborate with our clientele as partners. Coming alongside the organization to analyze the fundamental business model, methods, and procedures so we could pinpoint logjams and other sectors where upgrades can be achieved simply and cost-efficiently.

To accomplish this, we utilize a blended toolset that we base on your specific organizational requirements and use them to automate your laborious business processes around gathering, systematizing, and storing data.

This involves more than 60 industry-accepted ECM and DMS solutions that can aid in mechanizing paper systems, improve sharing, organizing, and cooperation among departments, and guarantee that your employees can find the data they need whenever, from wherever.

Ready to learn more? Let’s arrange a time to chat.

Back to Blog